For the entire 1000 Section     First Reading February 11, 2013

                                                Second Reading March 4, 2013



Philosophy/Objectives................................................................................................... 1000


The Board of Education of Hayes Center Public Schools believes that the school is responsible to the community for the many common concerns and needs of its students. The following philosophies and objectives should serve as pivotal questions for continual study and discussion as the means of structuring its goals.


1.                  The curriculum, instructional program, extra-curricular activities and other services shall be planned and implemented in relation to the interests, talents and future plans of its students.


2.                  The major emphasis of the educational program shall be on a continuing and broadening program, adapted to the characteristics of the students served, and directed primarily to developing the full potential and a maturing sense of social and civic responsibility in each student.


3.                  The instructional program shall reflect good balance between the study of past cultures and consideration of contemporary works and social changes.


4.                  The classroom instruction shall place major emphasis on active student involvement in such activities as problem solving, investigative procedures, exchange of ideas, planning and evaluation as effective procedures in learning.


5.                  The classroom instruction shall offer each student the opportunity to develop higher order thinking and problem-solving skills by means of adequate preparation in mathematics, science, the social sciences, language arts, and foreign languages, and through appropriate and progressive use of technology.


6.                  The program of the secondary school shall include both effective preparation for education beyond the high school and effective preparation that lead to entering employment.


7.                  The instructional program shall instill in each student the ability and desire to continue learning throughout his/her life.














Internal Board Policies/Personnel


Use of Public Resources by Board Members and Employees....................................... 1010


Restrictions on Use


No Board member or employee of Hayes Center Public Schools shall use or authorize the use of his or her public office or any confidential information received through the holding of the public office to obtain financial gain, other than compensation provided by law, for himself or herself, a member of his or her immediate family, or a business with which the individual is associated.


No Board member or employee shall use or authorize the use of school district personnel, resources, property, or funds under his or her official care and control other than in accordance with prescribed constitutional, statutory, and regulatory procedures or use such items, other than compensation provided by law, for personal financial gain.


No Board member or employee shall use or authorize the use of school resources for the purpose of campaigning for or against the nomination or election of a candidate or the qualification, passage, or defeat of a ballot question.  For purposes of this restriction, “school resources” means personnel, property, resources, or funds under the official care and control of the Board member or employee.


Authorized Uses


The uses described below are not authorized by employees, and violate this policy, where an employee’s use: (1) interferes with the conduct of school business; (2) interferes with the performance of the employee’s duties and responsibilities; (3) is contrary to another Board policy or a rule or directive set forth in an employee handbook or other employee communication device; (4) is contrary to a supervisor’s directive; or (5) the use is for the employee’s personal financial gain or potential for personal financial gain. 


Incidental or De Minimis Use:  Use of school resources by a Board member or employee which is incidental or de minimis does not constitute a violation of this policy. 


Personal Use as Part of Compensation:  Use of school resources for personal purposes is authorized by this policy if:


1.                  the use of the resource for personal purposes is part of the employee’s compensation provided in an employment contract or is consistent with this policy; and


2.                  the personal use of the resource as compensation is reported in accordance with the Internal Revenue Code of 1986, as amended, and taxes, if any, are paid by the affected employee.


Employees who engage in such personal use shall, upon request of the Board of Education or the administration, provide evidence to establish that the compensation has been reported and taxes paid as required by the Tax Code. 


School Vehicles:  Use of a school vehicle by a Board member or employee to travel to a designated location or the home of the Board member or employee is permissible when the primary purpose of the travel serves a school district purpose.   Such use is authorized by this policy.  No travel other than directly to the school-related trip destination shall occur, however, when students are in the vehicle or if the vehicle is a school bus.


Communication Devices:  A Board member or employee may use a telecommunication system, a cellular telephone, an electronic handheld device, or a computer under the control of the school district for email, text messaging, a local call, or a long-distance call, to a child at home, a teacher, a doctor, a day care center, a baby-sitter, a family member, or any other person to inform any such person of an unexpected schedule change or for other essential personal business. Any such communication shall be kept to a minimum and shall not interfere with the conduct of school business or the performance of an employee’s duties.


A Board member or employee shall be responsible for payment or reimbursement of charges (e.g. long distance charges), if any, that directly results from any such communication. The Board member or employee shall promptly report any such communication that results in an expense to the School District to the Superintendent or the Superintendent’s designee. The Superintendent or the Superintendent’s designee shall establish procedures for reimbursement of charges incurred as a result of such communications.  


Use of the District’s internet system for such communications shall not be permitted to the extent such use violates the terms of the E-Rate program, which restricts use of the internet system to “educational purposes.”


Election Issues:  A Board member or the Superintendent, in the normal course of his or her duties, may use school resources to research and prepare materials to assist the School Board in determining the effect of a ballot question on the School District.


Mass mailings, mass duplication, or other mass communications at school expense for the purpose of qualifying, supporting, or opposing a ballot question is not permitted. Mass communications does not include placing public records demonstrating the consequences of the passage or defeat of a ballot question affecting the School District on its existing websites. 


A Board member or employee may campaign for or against the qualification, passage, or defeat of a ballot question or the nomination or election of a candidate when no school resources are used. An employee shall not engage in campaign activity for or against the qualification, passage, or defeat of a ballot question or the nomination or election of a candidate while on duty time.


A Board member or authorized employee may make school facilities available for campaign purposes if the identity of the candidate or the support for or opposition to the ballot question is not a factor in making the facilities available or a factor in determining the cost or conditions of use.


The School Board may discuss and vote upon a resolution supporting or opposing a ballot question.



A Board member may respond to specific inquiries by the press or the public as to his or her opinion regarding a ballot question or provide information in response to a request for information.


A Board member or employee may identify himself or herself by his or her official title when communicating about a ballot question.  Employees who do so shall clearly communicate that their communication is their personal opinion and does not reflect the position or views of the Board of Education or the School District unless express authorization is given by the Board of Education or the Superintendent.

















Legal Reference:         Neb. Rev. Stat. §§49-14,101.01 and 49-14,101.02



























Internal Board Policies/Personnel


Conflict of Interest - Employment of Family Member of Board Member

or Supervisor and Employment of Board Member…………………………………………1010.5


1.                  A member of the Board of Education or an administrator or other employee with supervisory responsibilities may employ or recommend or supervise the employment of an immediate family member if:

a.       He or she does not abuse his or her official position (for this purpose, “abuse” means employing an immediate family member: who is not qualified for and able to perform the duties of the position; at an unreasonably high salary; or who is not required to perform the duties of the position);

b.      He or she makes a full disclosure on the record to the Board of Education and a written disclosure to the Superintendent and/or Secretary of the Board; and,

c.       The Board of Education approves the employment or supervisory position.


2.                  No immediate family member of a Board of Education or an administrator or other employee with supervisory responsibilities shall be employed by the School District:

a.       Without first having made a reasonable solicitation and consideration of applications for such employment.

b.      Who is not qualified for and able to perform the duties of the position.

c.       For any unreasonably high salary.

d.      Who is not required to perform the duties of the position.


3.         Neither the Board of Education nor an administrator or other employee with supervisory responsibilities shall terminate the employment of another employee so as to make funds or a position available for the purpose of hiring an immediate family member.


4.         This policy shall not apply to an immediate family member of a member of the Board of Education or an administrator or other employee with supervisory responsibilities who was previously employed in a position with the School District prior to the election or appointment of the Board member or employee.  Prior to or as soon as reasonably possible after the official date a Board member takes office or an employee assumes his or her responsibilities, such Board member, administrator or other employee with supervisory responsibilities shall make a full disclosure of any immediate family member employed in a position subject to this policy.


            5.         A member of the Board of Education may not be engaged in a contract to teach  with the Hayes Center Public School District.  Nor shall a member of the Board of Education cast a vote in favor of the election of any employee when the Board member is related by blood or marriage to such employee. 



Legal Reference:         Neb. Rev. Stat. §§ 49-1499.04; '49-1499.05; 79-544; and 79-818







Code of Ethics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1011


All members of the Board of Education shall be familiar with the Nebraska School Board Members code of Ethics and abide by this code.


I.                   As a member of my local Board of Education, representing all the citizens of my school district, I recognize:


That my fellow citizens have entrusted me with the education development of the children and youth of this community.


That the public expects my first and greatest concern to be in the best interest of each and every one of these young people without distinction as to who they are or what their background may be.


That the future welfare of this community, of this State, and of the Nation depends on the largest measure upon the quality of education we provide in the public schools to fit the needs of every learner.


That my fellow board members and I must take the initiative in helping all the people of this community to have all the facts all the time about their schools, to the end that they will readily provide the finest school program, school staff, and school facilities.


That legally the authority of the Board of Education is derived from that State which ultimately controls the organization and operation of the school district and which determines the degree of discretionary power left with the Board of Education and the people of this community for the exercise of local autonomy.


That I must never neglect my personal obligation to the community and my local obligation to the State, nor surrender these responsibilities to any other person, group, or organization; but that, beyond these I have a moral and civic obligation to the Nation which can remain strong and free only as long as public schools in the United States of America are kept free and strong.


II.                In view of the foregoing consideration, it shall be my constant endeavor:


To devote time, thought, and study to the duties and responsibilities as a Board of Education member so that I may render effective and creditable service.


To work with my fellow Board of Education members in a spirit of harmony and cooperation in spite of differences of opinion that arise during debate or points at issue.


To base my personal decision upon all available facts in each situation; to vote my honest conviction in every case, unswayed by partisan bias of any kind; thereafter, to abide by and uphold the final majority decision of the Board of Education.


To remember at all times that as an individual I have no legal authority outside the meetings of the Board of Education, and to conduct my relationships with the school staff, the local citizenry, and all media of communication on the basis of this fact.


To resist every temptation and outside pressure to use my position as a Board of Education member to benefit either myself or any other individual or agency apart from the total interest of the school district.


To recognize that it is as important for the Board of Education to understand and evaluate the educational program of the school as it is to plan for the business of school operation.


To bear in mind under all circumstances that the primary function of the Board of Education is to establish the policies by which the schools are to be administered, but that the administration of the education program and the conduct of school business shall be left to the employed Superintendent of schools and his professional and non-professional staff.


To welcome and encourage active cooperation by citizens, organizations, and the media of communication in the district with respect to establishing policy on current school operation and proposed future developments.


Finally, to strive step-by-step toward ideal conditions for most effective Board of Education service to my community, in a spirit of teamwork and devotion to public education as the greatest instrument for the preservation and perpetuation of our representative democracy.





















Conflict of Interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1012


Each member of the Board of Education shall be responsible for declaring his/her potential conflict of interest in any matter coming before the Board of Education. Should a conflict exist the member must: 1) make an official declaration for the record; 2) not vote nor participate in the discussion of the matter; and 3) not act on behalf of the District as to the inspection of performances under any contract involving a matter which involves a conflict of interest.


Individual members shall not be prohibited from doing business with the District provided a statement of conflict of interest is filed and a record of all business transactions is maintained. All statutory requirements shall be followed.


No Board of Education member shall vote on an individual contract of any employee related to him/her by blood or marriage. However, a Board of Education member may vote on all issues of contracts which are generally applicable to all employees within a classification and do not single out his/her relative.


No member of a school board shall be engaged in a contract to teach.






























Date Revised:  March 4, 2013



Remuneration and Reimbursement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1013




A member of the Board of Education shall receive no compensation for his or her services.




1.                  Out-of-state travel. Board of Education members authorized to attend educational conferences out of state shall be reimbursed for reasonable expenditures in addition to transportation to and from the destination and registration fees. Board of Education members must have approval in advance from the board of Education.


2.                  In-state travel. Board of Education members shall be granted reimbursement for reasonable expenditure in addition to registration fees.


3.                  Mileage/Meals. All Board of Education members are authorized to be reimbursed for their mileage and meals upon submission of receipts that shall be kept on file for review and reference. (See Exhibit A)


Mileage:          Reimbursed at the district-approved rate adopted by the Board of Education each year at the September meeting.


Meals:              Reimbursed for actual amount but not to exceed $10.00.

























Exhibit A

Employee Mileage Report and Claim





Date_________________                                                                              Position_______________________




From                           To






















































































                                                                                        Reimb. Miles X   .25   _________

FOR ACCOUNTING CODES                                                                  





                    Total Other Expenses__________


  GRAND TOTAL OF CLAIM ___________




            Claimant’s Signature


Summary of Other Expenses

(not including mileage)


Itemized Expenses Claimed for Out-of-town Travel


Days Itemized









Hotel Expense








Trans Expense








    Park, Tolls








    Conv Fees








    Meals:          B










    Other Expenses:






Attach Receipts for All Expenses Claimed



Miscellaneous Expenses Claimed
















































                                                                                                    Total Other Expenses        












Membership and Attendance at Local, State and National Meetings . . . . . . . . . . 1014


Hayes Center Public Schools shall consider holding membership in various national and state associations for boards and administrators annually.


Attendance at meetings related to education and school matters is encouraged by the Board of Education. The Board of Education encourages attendance of its own members at:


1.                  District meetings and state conventions of the N.A.S.B.


2.                  Legislative sessions and related activities.


3.                  Other local or regional meetings and/or in-service activities.


4.                  National conventions of National School Board Association and/or American Association of School Administrators on a rotating basis among its members.



































Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1100


LEGAL NAME          The corporate name shall be “Hayes Center Public Schools” a Class III school district in Hayes County, district number 43-0079, hereafter known as Hayes Center Public Schools in the state of Nebraska.


LEGAL STATUS       The legal status of Hayes Center Public Schools is contained in States Statutes and it possesses all the usual powers of a corporation for public purposes. Schools are creatures of statute and possess no other powers than those granted by the legislature. This district shall assume the authorized powers, duties and responsibilities granted to it. The Hayes Center Public Schools Board of Education in carrying out its policies, acts as a legislative body and delegates its executive duties primarily to the Superintendent and on rare occasions to Committees of the Board of Education specifically authorized by the Board of Education to carry out a specific task.


MEMBERS    The Board of Education shall be composed of six (6) members.



































Board Vacancies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1101


A vacancy on the Board of Education shall be filled by appointment of an eligible citizen of the district by action of the remaining members of the Board of Education for the unexpired term.















































Organizational Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1102


Election of Officers


The Board of Education shall elect from its members annually at its regular meeting in January a president, vice-president, treasurer and secretary who shall serve one year. The Board of Education shall also establish an Americanism Committee of three (3) members of the Board of Education.




The Board of Education may establish other standing committees as the need arises. Ad hoc committees may be established by the Board of Education to serve for a length of time to be determined by the Board of Education.





































Board Meetings, Procedures and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1110


Types of meetings:


Regular meetings

The regular monthly board meetings shall be held on the second Monday of each month. Notice shall meet Nebraska statutes. Posting of meeting notice will meet all requirements. When special topics requiring publication, such as “Budget Hearing” are a part of a regular meeting the publication will be published.  Items placed on the agenda must be done at least 24 hours prior to the meeting and may be done so by contacting the Superintendent of schools or the President of the Board of Education. A copy of the agenda is open for inspection prior to the regular meeting in the Superintendent’s office during regular business hours.


Special meetings

            The President, Superintendent, or any two members of the Board of Education may call special meetings. All Board of Education members shall have notice of time and place of the special meeting. Special meetings can deal only with the subject matter given in the notice.

            In the case of an emergency meeting the minutes shall report the nature of the emergency and the agenda shall be limited to the emergency. The meeting may be held by means of electronic or telecommunication equipment.


Order of business – Regular meetings

I.                   Opening procedures

II.                Items on which action is requested

III.             Discussion items

IV.             Information items

V.                Adjournment and notification of next regular meeting


Meeting – Legal Provisions

            All meetings by the Board of Education and subcommittees of such Board of Education if empowered to take formal action on behalf of the Board of Education are subject to and will abide by all “open meetings acts or laws” set forth in the Nebraska State Statutes.



            A majority of members shall constitute a quorum.



Public Participation

            The public shall have the right to attend school board meetings except for closed sessions. The public shall have the right to videotape, televise, photograph, broadcast, or record part or the entire board meeting. The Board of Education has the right to make and enforce reasonable rules and regulations regarding the conduct of persons attending, speaking or making pictorial or sonic reproduction of its meeting.


Closed Session

            The Board of Education may hold a closed session by the affirmative vote of a majority of its voting members. Closed sessions may be held for, but not be limited to, such reasons as:


a.                   Strategy sessions with respect to collective bargaining, real estate purchases, or litigation;

b.                  Discussion regarding deployment of security personnel or devices;

c.                   Investigative proceedings regarding allegations of criminal misconduct;

d.                  Evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting.










































Board Meetings, Procedures and Operations


Recording Board Meetings………………………………………………………1110.1


It is the policy of the Hayes Center Public Schools Board of Education to video and audio tape, photograph, and broadcast, its meetings on behalf of the board.  Members of the public may video or audio tape, photograph, or broadcast board meetings to the extent allowed under the Open Meetings Act.  A board member may video or audio tape, photograph, or broadcast a board meeting only in his or her capacity as a member of the public.  Video and audio tapes, copies of broadcasts, and pictures of board meetings shall not be used by any board member, any school district employee, or any other school district representative to create documents or records on behalf of the district.


On June 13, 2011 the Hayes Center School Board moved to record their minutes.  The audio will be available for download from the district website, according to the timeline set by State Statute.



































Board Meetings, Procedures and Operations


Minutes  ………………………………………………………………………………1110.2


The Board of Education shall keep minutes of all meetings showing the time, place, members present and absent, and the substance of all matters discussed.  The resignation of a Board member or any other circumstance that results in a vacancy in office shall be made a part of the minutes.


The minutes shall be prepared by the secretary immediately following the meeting, shall be written, shall be available for inspection by the public and for distribution to the members of the Board within ten (10) working days, or prior to the next convened meeting, whichever occurs earlier, and shall be a part of the agenda for the next regular meeting at which time they shall be corrected, if necessary, and approved.


The minutes shall be kept in the office of the superintendent and shall be public records and open to public inspection during normal business hours.
























Legal Reference:         Neb. Rev. Stat. §§ 79-555; 79-570; and 79-577

                                    Neb. Rev. Stat. §§ 84-1408 to 1414



Date of Adoption:      April 14, 2011








Construction of Agenda . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1111


The Superintendent in cooperation with the President shall be responsible for the construction of the agenda. Any member of the Board of Education wishing to place an item on the agenda must contact the Superintendent’s office or the Board President by 24 hours preceding the regular scheduled meeting. 













































Advance Delivery of Meeting Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1112


            The Superintendent shall mail or deliver the meeting agenda, minutes, claims and other meeting materials, to all Board of Education members in time to permit review prior to the meeting.














































Addressing the Board of Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1113


Patrons and students of the District are encouraged and welcome to attend Board meetings. The Board of Education believes that pertinent and constructive input on Board of Education matters from individuals with a genuine interest in the welfare of the district and its’ students is valuable. The Board of Education also believes that meetings are to be conducted in an atmosphere of mutual respect for individual’s concerns as well as the Board of Education’s responsibilities. In an effort to provide for public input and provide for an effective and efficient setting for conducting its business, the following guidelines for addressing the Board of Education shall be followed:


1)                  Time for hearing public input shall be scheduled prior to items on which action is requested during regular monthly meeting.


2)                  Individuals wishing to address the Board of Education are encouraged to notify the Superintendent in advance.


3)                  Persons must sign up in advance to address the Board of Education.


4)                  Each speaker shall be limited to three minutes.  The total public input time will be limited to 15 – 20 minutes.  The Board of Education reserves the right to limit the amount of time devoted to a particular topic and/or public input.


5)                  Individuals wishing to read a statement to the Board of Education are encouraged to provide copies for the Board of Education and Superintendent.


6)                  Groups are encouraged to select a speaker or speakers to represent the group.


7)                  The Board of Education members may ask clarifying questions of any speaker during the meeting, but will postpone further discussion until after public input.


8)                  The Board of Education shall take no action on any item brought to the Board of Education unless it is specifically listed as an action item on the agenda.


9)                  Individuals will not be allowed to express complaints about specific employees. This is in accordance with the Open Meetings Law, which protects students and employees.










Date Revised:  February 11th, 2013



Hayes Center, Nebraska


Request to Address the Board of Education


The Board of Education welcomes you to this meeting and will be glad to listen to your opinion on subjects being considered or any constructive statement or complaint you may wish to make. (See Board Policy #1113 on back)


The Board of Education follows a written agenda; a copy of which action is required at each regular monthly meeting to hear individual’s comments. In an effort to receive input from all of those who desire to address the Board of Education and conduct its business in a timely manner, time will be limited to a maximum of three minutes for each speaker. The President of the Board of Education has the right to waive this limit if needed.


Please complete the following and present it to the Secretary of the Board of Education.


Name ____________________________________ Phone # ______________________


Address ________________________________________________________________


Date ___________________________________________________________________


Name of Organization You Represent (If Applicable) ____________________________


Item on the Agenda:


Number of Item ___________________________ Subject ________________________


Item Not on Agenda:


Subject: ________________________________________________________________


















Date Revised:  February 11th, 2013

Official Action of the Board of Education Limits of Authority . . . . . . . . . . . . . . . 1114


            The Board of Education exercises its authority only when it is in official session. In cases of emergencies, the Superintendent or President may poll board members individually on action to be taken. Such action shall be approved at the next regular meeting of the Board of Education.


            Individual Board of Education members should be willing to listen to patrons’ concerns; however, no commitments to course of action should be made nor implied. Patrons’ concerns should be directed to the Superintendent or person(s) affected. Individual Board of Education members have no authority and cannot act on behalf of the District. No individual Board of Education member, as a Board of Education member, shall exercise any administrative responsibility with respect to the school nor instruct any of the employees of the District on the performance of their duties.








































Policy Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1120


Policy Adoption or Change


            All policies are subject to change when it seems that they are no longer applicable, inadequate or circumstances change. Any proposed policy adoption or change should be submitted to the Board of Education as a whole for consideration at a regular meeting. Policies will, barring emergencies, be adopted or amended after consideration at two meetings of the Board of Education in which such proposed policies, amendments, or revisions thereof shall be read and discussed.


            If an emergency need arises an exception to this policy may be made upon the majority consent of those Board of Education members present at the duly constituted meeting.


            The formal adoption of policies shall be by majority vote of all members of the Board of Education and the action shall be recorded in the minutes of the Board of Education. Only those written statements so adopted and so recorded shall be regarded as official policy.


            The normal procedure for proposing adoption or change is to consult with the Superintendent in advance of the meeting in which the proposal is to be submitted so that he may include it on the agenda that goes out to the Board of Education members in advance of meetings.


Policy Review


            The Board of Education of Hayes Center Public Schools shall reappraise its policies on an on-going basis. Adoption or change in policies shall follow stated guidelines.
























Reporting Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1130


            Because the Hayes Center Public Schools exist to educate the youth of the community, it is appropriate that the parents and patrons of the district periodically be provided information about the student and school performance. Not only do the residents of the district furnish much of the financial support for the operation of the schools, they also have great interest in being assured that future generations are properly educated to enhance their personal development, to contribute to the culture of the community, and to be productive members of society. Reporting of student and school performance will provide this assurance and should enhance public support for the schools.


            The Superintendent shall annually prepare and distribute to the Board of Education and the general public a written report that describes the school’s success in meeting local goals. The report will include a summary of results of the following assessment or studies as required by the Nebraska Department of Education’s Regulations and Procedures for the Legal Operation of Schools:


a.                   a standardized norm-referenced assessment instrument given at specified grade levels.


b.                  criterion referenced assessment(s) in reading, writing, and mathematics


c.                   follow-up of high school graduates (at least every three years)


d.                  a learning climate assessment (need not be completed annually)


e.                   financial information


f.                   school system demographics


All test scores shall be kept confidential and no identification of individual students will be made.




















Policy to Prevent Dating Violence…………………………………………………..1130.1


Hayes Center Public School provides physically safe and emotionally secure environments for all students and staff.  Positive behaviors are encouraged in the educational program and are required of all students and staff.  Inappropriate behaviors, including but not limited to, dating violence, will not be tolerated and must be avoided by all students and staff.

Pursuant to Section 79-2, 140, the Legislature has defined (a) “dating violence” to mean a pattern of behavior where one person uses threats of, or actually uses, physical, sexual, verbal, or emotional abuse to control his or her dating partner; and (b) “dating partner” to mean any person, regardless of gender, involved in an intimate relationship with another person primarily characterized by the expectation of affectionate involvement whether casual, serious, or long term.

Strategies and practices are implemented to reinforce positive behaviors and to discourage and protect others from inappropriate behaviors.  Dating violence training, as defined by Section 79-2, 141 (4,) shall be provided to staff deemed appropriate by the administration.  The administration will be responsible for reviewing the school district’s Student Code of Conduct to insure that this policy is reflected therein.

































Drug Free School and Community Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1131


            It shall be the policy of Hayes Center Public Schools to review biannually its entire program pertaining to the prevention of the use of illicit drugs and the abuse of alcohol by students and employees to determine the effectiveness of the program and to implement such changes to the program as are deemed needed.


            The Superintendent shall undertake such study as is deemed appropriate to determine whether the program of the district as hereinabove referred to is accomplishing its intended goals. If the Superintendent determines that changes are necessary or desirable in the program, the Superintendent shall, on or before the regular July meeting of the Board of Education, present to the Board of Education such changes as are proposed by the administration in the program of the district.






































Drug Free School and Community Policy/Compliance . . . . . . . . . . . . . . . . . . . . . . . 1132


            It shall be the policy of Hayes Center Public Schools to require the Superintendent of schools to keep a statistical report of all violations excluding all names, of the Hayes Center Public Schools policies and programs prohibiting the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on the Hayes Center Public Schools property or as a part of any of the Hayes Center Public Schools activities. The Superintendent shall at least annually provide a report to the

Board of Education consisting of at least the following:


1.                  The date and nature of any incidents of non-compliance with the Hayes Center Public Schools policies pertaining to the unlawful possession, use, or distribution of illicit drugs and alcohol by students or employees.


2.                  The nature of any sanction carried out against any such person in violation of such policies.


3.                  A brief description of any treatment, counseling, or rehabilitation that any such individual in violation of any such policy shall have undertaken and whether such undertaking was voluntary or involuntary.































Parental/Guardian Involvement in Educational Practices . . . . . . . . . . . . . . . . . . . 1133


            It shall be the policy of the Hayes Center Public Schools to recognize that parental involvement is a key factor in the education of children, to recognize that parents need to be informed of the educational practices affecting their children, and that Hayes Center Public Schools foster and facilitate parental information about and involvement in educational practices affecting their children. It is the intent of the Hayes Center Public Schools that through the enactment of a Parental Involvement Policy involvement and participation will be strengthened.


1.                  Parent-Teacher conferences shall be scheduled each year by the administration. Parent/guardians shall be encouraged to attend these conferences to learn of the child’s progress; to jointly discuss how the home and school can team to provide common expectations and assistance; and to ask questions of teachers, administrators, and other support personnel.


2.                  All textbooks, workbooks, and related instructional materials shall be available for parental inspection and preview. The Hayes Center Public Schools shall make examination copies available to parents/guardians upon request. If extra copies are not available for checkout, materials may be inspected at school. Requests for inspection copies of textbooks, workbooks, or instructional material shall be directed to the building principal.


3.                  The Board of Education encourages visits by parents/guardians to all of our school buildings. The district will encourage home/school cooperation by promoting clear, two-way communication with parents about the instructional program, and the child’s participation and progress. We urge parents/guardians to visit our facilities and programs in accordance with reasonable procedures, and to evaluate the quality of education, determine its needs, and to join with the Board of Education in improving our system. Parents/guardians attending and monitoring courses, assemblies, counseling sessions, and other instructional activities, who by their conduct or presence interfere with the educational process or constituted an interference with school purposes, shall be given the opportunity to provide their rationale for continued attendance and monitoring.


4.                  All students will be expected to fully participate in all required classes, instructional assignments, testing, and instructional activities. Students will be excused from certain activities or classes based upon medical or religious reasons. In order for their child to be excused, parents/guardians will be expected to petition in writing the building principal for excuse from such objectionable classes, testing, or activities.


5.                  Parents/guardians and other authorized personnel will be provided access to records of students according to law (e.g., Family Educational Rights & privacy Act, 20 U.S.C. 1232g or 79-4, 157. R.R.S., et seq.).




6.                  The District will inform parents/guardians and require written permission from parents before using any experimental teaching evaluation methodologies, experimental testing instruments or testing instruments that inquire into the values, beliefs or privacy of any student. Standardized tests will be administered occasionally as determined necessary by the district staff. Any testing materials will be available at the school for parent inspection upon request during normal school hours.


7.                  Participation in surveys of students shall occur in the Hayes Center Public Schools from time to time when determined appropriate by Hayes Center Public Schools staff for educational purposes. Parents/guardians are to be notified seven days in advance by mail if the survey contains moral issues, examples are: sex, drugs, alcohol, religious beliefs, family values or life styles. The advance notice must include the content, purpose and use of the survey results. Student surveys may be answered on a voluntary basis. Parents/guardians may remove students from such surveys. Parental requests must be in writing and submitted to the proper teacher and administrator prior to the survey.


8.                  The school will communicate with parents/legal guardians on a quarterly basis, the progress of their children, through report cards. Additionally, in an effort to increase communication with the home, a mid-term report will be sent home on a regular basis, midway through the quarter to all students.
































Hayes Center Board Operating Principles ………..……………………………………1134


1)  Advocacy:  We believe our school district stands out as a high performing system that

      offers many educational and extra-curricular opportunities to children and their families. 


Team Members Pledge:


·         High levels of support for programs within the district that are aimed at increasing quality learning opportunities for our students.

·         To sell the strengths of the district with good working relationships amongst the leadership team.

·         To advocate for a world-class education that prepares our students for the challenges/opportunities of the world.

·         To be positive and proactive in promoting the many benefits of an excellent school system that has high expectations and numerous opportunities for involvement.

·         To strive for an educational experience that fosters a great sense of pride in each student that reflects the benefits of a caring community that is family-centered.

·         To manage district resources effectively and efficiently to create an awareness of the investments in our children that create value.


2)  Leadership Team Development:  We believe that our ability to effectively work together in

     conjunction with our administration will yield the highest possible student results.


Team Members Pledge:


·         To value all divergent opinions and inputs but maintain that the interests of the school district take priority over individual interests.

·         To conduct ourselves professionally and be respectful of all members of the Hayes Center educational team.

·         To be goal oriented based on appropriate planning brought about by annually establishing district priorities.

·         To support the ultimate decision of the board without regard for one’s own personal opinion.

·         To treat each member of the team with fairness and respect and work to build and strengthen trust.





3)  Open Communication:  We believe that accurate and timely information that is provided

      to all members of the team will foster maximum trust and promote our leadership



Team Members Pledge:

·         To stay informed of district issues via the mid-month report from the superintendent detailing items of interest to the leadership team. 

·         To inform patrons and staff of the chain of command that will be used to resolve complaints. 

o   Meet with the person involved.

o   Meet with the principal.

o   Meet with superintendent.

o   Request board hearing.

·         To expect that all team members will be informed of individual requests.  Decisions on next-step actions will be made by the entire board.

·         To inform the superintendent of issues concerning personnel as soon as it is possible.   Board members shall provide all details of the incident including names of persons making the complaint.


4)  Handling Concerns:  As representatives of the Hayes Center School District, we believe

      that we must conduct ourselves appropriately at all times when dealing with the public.


      Team Members pledge to the following procedure when dealing with staff or patron 

      complaints or concerns:


·         Listen to the individual’s concern.

·         Explain that the board team and administrative team have established a process for handling concerns.

·         Ask the individual if they have discussed the issue with the person immediately responsible.

·         Express appreciation to the individual for presenting the concern.

·         Affirm the desire to reach a satisfactory solution to the concern.

·         Encourage the individual to follow the established procedures meeting first with the teacher, then with the principal and then with the superintendent if satisfaction is not reached.  The board of education will be a final opportunity for the individual to have their concern heard.

·         Assure the person that the superintendent will be informed of the concern but reaffirm the importance of the chain of command being followed.



5)  Meeting Format:   We conduct our meetings in an open and orderly fashion and pledge to support the following:


·         The board president and superintendent will develop board-meeting agendas cooperatively.  Individual board members may request items for the agenda but they will be subject to approval by the president and superintendent

·         All meetings are open and will be publicized to encourage meaningful dialogue.

·         Potentially controversial issues will be thoroughly addressed with appropriate supporting documentation before any decision-making occurs.

·         Executive sessions will only be used as necessary and consistent with state laws that govern viable reasons for such sessions (i.e., litigation, negotiations, personnel and land acquisition).

·         Public input will be welcomed during regular meeting.  Individuals may address the board for three minutes, with a total of 15 – 20 minutes allowed for public input. The board may respond with clarifying questions but the president and superintendent will determine how best to respond to the request (i.e., remand to an existing board committee for further study).

·         All committee agendas will be sent to all team members.  Non-committee members can only attend committee meetings if there is an anticipated absence.  This is to avoid violation of Nebraska open meetings Laws.


6)  Planning, Goal Setting and Accountability:  We believe that we are accountable to our

      students and our patrons and will strive to ensure that our decisions are derived from an

      orderly planning process that accommodates district goals and is sensitive to the

      taxpaying public:


       Team Member Pledge To:


·         Commit to at least one annual retreat to review the goals of the previous year and to develop goals for the upcoming school year.

·         Review Operating Principles.

·         Develop, in conjunction with the superintendent, mutual performance goals for the purpose of evaluation and assessment of progress.

·         Work to strengthen connections with staff, parents and patrons of the district to ensure they remain current regarding district challenges and opportunities.




Date Revised:  March 4, 2013