HAYES CENTER PUBLIC SCHOOLS DISTRICT #079

REGULAR BOARD OF EDUCATION MEETING

AUGUST 13, 2012

8:00 P.M.

 

CALL TO ORDER: The regular meeting of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, August 13, 2012 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posted in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Anderjaska called the meeting to order at 8:00 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Britt Hill, Kevin Large, Kris Kressin, Marian Richards, and Bob Rosno present. The Pledge of Allegiance was recited by those in attendance.

RECOGNITION OF VISITORS: President Anderjaska reminded visitors to sign in if they wished to address the board.

RECOGNITION OF OPEN MEETINGS ACT POSTER -The Open Meetings Act Poster was in the room and recognized by President Anderjaska.

ADOPTION OF THE AGENDA: Large moved, seconded by Richards, to adopt the agenda. Voting yes: Hill, Kressin, Large, Richards, Rosno, Anderjaska. Voting no: none.  Motion passed 6-0.

AUDIENCE COMMUNICATIONS: None

SERVICES REPORT: SUMMER PROJECTS UPDATE, CUSTODIAL POSITION-Mr. Howard updated the board on the summer projects which have either been completed or are in progress to be completed soon. Mr. Howard reported that we have placed ads in the newspaper again for the elementary custodial position. The position closes on August 15.

TEACHER ASSOCIATION UPDATE-None

BOARD MEMBER/COMMITTEE REPORTS/REQUESTS: Mr. Howard included a budget information sheet in the board packet as requested.

SUPERINTENDENT’S REPORT- Monsanto grant update- Our district has received notice that we are a finalist for the grant of $10,000 that Mr. Howard applied for last spring.

 Update on copiers and sale of obsolete copiers- Our service agreement with Eakes was up for renewal. Mr. Howard visited with other school districts to see what they were doing and most were using Eakes. They are very punctual when service/repairs are needed. We have installed upgraded copier machines throughout the district and will begin the process of taking bids on the obsolete copiers. This new service agreement will increase our cost about $85 per month.   Sidewalk drain- Mr. Echols has provided a bid of $1400 to reconfigure the drainage system for the new high school under the east sidewalk. This change in drainage will allow us to complete the sidewalk project in the next few weeks. There was discussion as to whether the new drainage setup will handle the run-off from the new building better.

Budget-Mr. Howard provided information on projected assessed valuation for our district, historical figures on expenditures, total budget authority, meeting the 45% budget reserve, and the district’s ending fund balance in General fund dollars. He also pointed out that we have done a lot of projects this past year that have needed done because they have not been done in the past.

Kressin had questions on the balance of funds, how they match up with the audit report and the remaining balance in all funds. He also asked for a projected levy-Mr. Howard believes we need the following: 6 Cents for bond, 1 cent special building fund, ½ cent for capital purpose undertaking fund

Kressin asked Mr. Howard for projected levy, different scenarios and other projections at the next meeting. Anderjaska pointed out that we could possibly cut the levy but that we need to look at where that would put us in the future and if it would mean a big increase in the future because of poor planning now.

Kressin thought we need to look closer at expenses and maybe we need to move the elementary to the middle school area or look at other ways to cut expenses. Anderjaska asked Mr. Howard to have budget information ready for September 1 so we would have time before the budget hearing to have a special meeting if needed.

Principal’s Report- Mrs. Pruter reported that they are busy getting ready for next week.

ACTION ITEMS-CONSENT AGENDA- Richards moved, seconded by Large, to approve the consent agenda consisting of the July 9 regular meeting minutes, July General fund claims of $15,030.00, and the August General fund claims of $175,649.27 (payroll-$110,553.91  claims-$65,095.36)..

Kressin wanted the full amendment with details of Mr. Howard’s contract included in the July minutes.

Richards moved, seconded by Large, to approve the consent agenda consisting of the July 9 regular meeting minutes with corrections to include the full amendment motion, July General fund claims of $15,030.00, and the August General fund claims of $175,649.27 (payroll-$110,553.91  claims-$65,095.36). Voting yes: Kressin, Large, Rosno, Anderjaska, Hill. Voting no: Richards. Motion passed 5-1.

ELECTION OF OPEN OFFICER POSITION- The board will take action to fill the vacant Vice President’s position due to Randy’s resignation.

Richards moved, seconded by Hill, to nominate Kevin. Rosno moved, seconded by Anderjaska, to nominate Kris. President Anderjaska asked if there were any other nominations.  Hearing none, nominations ceased.  Anderjaska asked for a ballot vote, Kressin objected stating that a vote is supposed to be public knowledge and the people should get to know how individual members voted. Anderjaska called for Richards to do a roll call vote for Large since he was first nominated and depending on the outcome a roll call vote may follow for Kressin.

Richards re-read the motion: Richards moved, seconded by Hill to nominate Kevin for Vice President. Voting yes: Richards, Anderjaska, Hill. Voting no: Rosno. Abstaining: Large, Kressin. Motion passed 3-1 with 2 abstentions. Due to the outcome no vote was taken on Kressin.

WALK-IN FREEZER BIDS- Mr. Howard recommended that the district approve the bid for the larger freezer from Mid Nebraska Ice since we use Mid Nebraska Ice on a continuing basis for repairs and no one else is willing to provide service for us. Mr. Howard has had to contact them several times and they have always responded within an hour-and-a half. Vickie Christner commented that they have had problems with the old freezer about once every year and have had to throw food away because it has thawed out.  Anderjaska also commented that the current freezer was donated in the 1980’s and was already a used unit then.

Large moved, seconded by Richards, to proceed with option 1 walk-in freezer from Mid Nebraska Ice at approximately $19,586.00. Voting yes: Richards, Rosno, Anderjaska, Hill, Large. Voting no: Kressin. Motion passed 5-1.

ELEMENTARY GYM REPAIR- Mr. Howard provided two bids and recommended that the district accept the lower bid. Discussion followed.

 Rosno moved, seconded by Kressin, to table the Elementary Gym repair until next budget year. Voting yes: Rosno, Anderjaska, Hill, Kressin, Large, Richards. Voting no: none. Motion passed 6-0.

FIRST READING OF BOARD POLICY 4010.85- Mr. Howard provided the update and changes to the attendance and excessive absences policy

Rosno moved, seconded by Large, to approve first reading of Policy 4010.85. Voting yes: Anderjaska, Hill, Kressin, Large, Richards, Rosno. Voting no: none. Motion passed 6-0.

PREPAYMENT OF EXPENSES- Died for lack of motion.

STUDENT LAPTOP PURCHASE- Current student laptops are several years old and are in poor shape, many cannot be repaired. Mr. Warren has recommended the purchase of 60 Lenovo Thinkpads. These laptops are built for school and student use and will hold up much better than the previous laptops.

Anderjaska moved, seconded by Large, to purchase the computers with the 3-year depot warranty. Voting yes: Hill, Kressin, Large, Richards, Rosno, Anderjaska.  Voting no: none. Motion passed 6-0.

Discussion-Budget for 2012-2013- covered during the Superintendent Report.

Information Only- Break-in/theft- Tom Dow has informed Mr. Howard that we are one of 11 school districts and businesses that have been broken into in the last month. Most school districts have reported the theft of iPads as the main item. The area sheriff’s departments and the Nebraska State Patrol investigator are working to solve these crimes. At this time, there is no new information. Mr. Howard provided a handout with a list of the items stolen, the costs of the items, and the sheriff’s report.

 New auditor’s visit- Our auditor came on August 9th for their initial visit of our school. Mr. Howard should have information back in September.

Staff Back to School picnic, Monday, August 20th at 6:00 P.M.- We have tentatively scheduled the staff picnic to be hosted at the side room of Bull’s Bar and Grill.  Board members and their spouses are invited.

Correspondence                         

Future Agenda Items/Other- Budget Hearing, Property Tax Request Hearing

The next regular scheduled meeting of the Board of Education will be September 10, 2012.

 

Submitted by Marian Richards, Board Secretary

 

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.

 

HAYES CENTER PUBLIC SCHOOLS

PARENTAL INVOLVEMENT HEARING

August 13, 2012

 7:45 P.M.

 

CALL TO ORDER: The annual Parental Involvement Hearing of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, August 13, 2012 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posting in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Anderjaska called the meeting to order at 7:46 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Britt Hill, Kris Kressin, Kevin Large, Marian Richards, and Bob Rosno present.

The Open Meetings Law Poster was on display and recognized by President Anderjaska.

 

The Parental Involvement Public Hearing, in compliance with Nebraska Statutes, is for the purpose of hearing support, opposition, criticism, suggestions or observations of the taxpayers relating to Parental Involvement at Hayes Center Public Schools.

COMMENTS FROM THE BOARD: NONE

COMMENTS FROM THE AUDIENCE: NONE

President Anderjaska adjourned the hearing at 8:00 P.M.

           

__________________________________                _____________________________________

President                                                                     Secretary

 

Hayes Center Public School 1MONTHLY PAPER LIST
AUGUST 13, 2012 GENERAL FUND CLAIMS
Vendor Name Amount
Checking  1 Fund: 01 GENERAL FUND
7-D LOCKSHOP 248.00
AJ OVERHEAD DOORS 2,275.00
APPLE COMPUTER INC. 6,382.00
ARROWCRAFT SANDBLASTING 3,000.00
BRICO PEST CONTROL 60.00
CARPETS BY DESIGN 300.09
CENGAGE LEARNING 319.55
DIAMOND VOGEL PAINTS 34.08
EAKES OFFICE PLUS 40.35
ECHOLS, JAMES  2,170.00
ECHOLS, JAMES  4,195.00
EDUCATIONAL SERVICE UNIT #15 12,197.39
FOLLETT EDUCATIONAL SERVICES 267.83
GREAT PLAINS COMMUNICATIONS INC 3,875.46
HAYES COUNTY FARMERS COOP 302.73
HAYES COUNTY TREASURER 932.81
HCPS-ACTIVITY FUND 542.09
HERSHBERGER'S MUSIC 475.00
HOFFMASTER FLOORING 3,100.00
HOT LUNCH FUND 10,000.00
HUGHES FARM SUPPLY 170.60
KILDARE LUMBER 175.87
MALOUF & ASSOCIATES 342.30
MCCOOK CLINIC P.C. 165.13
MCCOOK DAILY GAZETTE 217.50
NE COUNCIL OF SCHOOL ADMINISTO 150.00
NE RURAL COMMUNITY SCHOOL ASSO 700.00
NE SAFETY & FIRE EQUIPMENT INC 1,291.00
NEBRASKA CAMERA 98.00
NE HUMAN RESOURCES RESEARCH FOUNDATION  75.00
NORTH PLATTE TELEGRAPH 268.30
PETTY CASH-GENERAL FUND HCPS 832.90
PLANK ROAD PUBLISHING, INC 107.25
SCHOOL SPECIALTY INC 425.92
SCOOP MEDIA LLC 111.52
SNELL SERVICES, INC 1,490.25
SOUTHWEST PUBLIC POWER 2,604.67
SUTHERLAND PUBLIC SCHOOLS 1,457.84
TIME MANAGEMENT SYSTEMS 55.38
U. S. BANK 75.27
VIAERO 70.53
VILLAGE OF HAYES CENTER 2,555.62
WAUNETA/PALISADE COOP OIL 292.98
WEEKLY READER CORPORATION 269.15
WRIGHT, CODY  375.00
GENERAL FUND PAYROLL 110553.91
Fund Total:  $175,649.27