HAYES CENTER PUBLIC SCHOOLS

REGULAR BOARD MEETING

February 13, 2012

 3:00 P.M.

 

CALL TO ORDER:

The regular meeting of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, February 13, 2012 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posting in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Anderjaska called the meeting to order at 3:05 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Kevin Large, Kris Kressin, Marian Richards, Randy Richter, and Bob Rosno present. The Pledge of Allegiance was recited by those in attendance.

RECOGNITION OF VISITORS: President Anderjaska reminded the visitors to fill out the sign-in sheet if they wished to address the board.

RECOGNITION OF OPEN MEETING LAW POSTER-The Open Meetings Law Poster was on display and recognized by President Large.

ADDITION TO AND ADOPTION OF THE AGENDA: Kressin moved, seconded by Rosno, to approve the agenda and move items 10 (Reelection of Assistant Principal ) and 12 (Set date for recall election) to items 2 and 3. Voting yes: Anderjaska, Kressin, Large, Richards, Richter, Rosno. Voting no: none. Motion passed 6-0.

AUDIENCE COMMUNICATIONS-Mrs. Jeffers and the Kindergarten class-The Kindergarten class each went with a board member or administrator and showed them things they liked to do on their I-pads then shared their reading and writing skills. There are also cardinals that they have painted hanging on the wall in the board room.

Several FFA members came and told the board something they learned at either the Stock show or the Aquarium.   

Barry Richards-discussed the petition process, setting the date, encouraged board members to know the letter of the law, and encouraged board members to attempt to make amends and work thing out at the board retreat.

Larry and Connie Brott, Ben Maucher and Bill Tidyman presented a letter concerning the recall election to the board for President Anderjaska to read and requested that it be part of the official minutes. 

SERVICES REPORT: UPDATE ON STAFF TECHNOLOGY RELATED IN-SERVICES: Due to time constraints Mrs. Jeffers had to leave so will give the report at a later date.

BOARD MEMBER/COMMITTEE REPORTS/REQUESTS: FOOTBALL SCHEDULE-The next two-year NSAA schedule was included in the board packet. Mr. Howard informed the board, as requested, that there are 16 six-man schools in the state, one less than the past two-year cycle.

Mr. Howard reported that the projected State aid for next year will be $14,000, currently we are at $144,000 for a loss in state aid of $130,000.  Kressin questioned why it went down so much since surrounding schools would still be receiving $200,000 - $800,000. Howard explained that since student numbers are declining and assessed valuations are rising the state has determined that we receive enough in valuation to overcome the loss in state aid. Anderjaska also pointed out that as he has visited with legislators, and that is how they are formulating state aid, to get rid of the small schools. Kressin requested a District needs report for next month.

SUPERINTENDENT’S REPORT-NARRATIVE INCLUDED IN THE BOARD PACKET

PRINCIPAL’S REPORT- Mrs. Pruter reported that Grades 4-11 have completed their writing assessment and those have been sent in; it will take several months to get the results back. The district has completed, submitted and been approved for the technology plan(to be qualified for e-rate monies). FFA students have been very active and several have qualified for State in March. There will be several age-appropriate Cyber Bullying presentations this Wednesday. We will host the Hayes/Hitchcock Spelling Bee next week. Last week the Elementary school began Pennies for Patients and it will run through next week. Grades 4-6 will be doing Jump for Heart next Monday and Tuesday. March 1st there will be a Family Night for all families in the migrant program. There was a speech meet last Saturday where the students just missed second place by 5 points.

Kressin questioned if we had lost students since last meeting. Mr. Howard reported that we had lost two. Kressin stated that we had lost some over Christmas break and wanted to know if we have conducted any surveys to find out why they are leaving, some kind of follow up to see if they had lost a job or if there are other reasons, if there is nothing we can do there is nothing we can do, but if there is something we are not offering or something we could be doing as a board to attract students we should look at that. Anderjaska pointed out that we have also gained a few students in that time frame and Kressin wants to know why they’re here so we can stabilize or improve, we need option kids to keep our enrollment up so we should see what attracted them here.

ACTION ITEMS-CONSENT AGENDA: Richards moved, seconded by Large, to approve the consent agenda consisting of the approval of Minutes for the January 9, 2012 Regular Meeting, and approval of February General Fund claims of $207,710.62 (Payroll $138,783.55   Claims $68,927.07).Voting yes: Kressin, Large, Richards, Richter, Rosno, Anderjaska. Voting no: none. Motion passed 6-0.

RE-ELECTION OF ASSISTANT PRINCIPAL- Mr. Howard asked the Board to consider the reelection of Mrs. Pruter in her administrative position.  In his opinion she has done a very thorough and professional job.  Her evaluation shows that she meets the district standards in all criteria areas.  He also recommended a $5,000 increase in pay.  Though her pay would still be the lowest in our area, the raise would align her pay more closely with other administrators in ESU 15 and 16.  Large moved, seconded by Richards, to re-elect Peggy Pruter as Assistant Principal/Counselor, with a pay raise of $5,000. Discussion followed with Kressin questioning Mrs. Pruter whether she has enough time to do both the full time counseling and principal duties. She did feel like NSSRS and WEBSIS eat a lot of time because of the lack of ability in the software to do some of the reports and assessments, but because we need it to work, that is what she spends the time on. Anderjaska questioned if there were an area that there could be help what would that be. In the spring the assessments take a lot of time along with NSSRS AND WEBSIS.

Richards re-read the motion: Large moved, seconded by Richards, to re-elect Peggy Pruter as Assistant Principal/Counselor, with a pay raise of $5,000. Voting yes: Kressin, Large, Richards, Richter, Rosno, Anderjaska. Voting no: none. Motion passed 6-0.

SET DATE FOR RECALL ELECTION: President Anderjaska opened the floor for a motion. Richards requested that the resolution be read. President Anderjaska read the resolution prepared by the school’s attorney.

Richards moved, seconded by Large, to set March 2, 2012 as the date for the recall election. After discussion the motion was re-read. Richards moved, seconded by Large, to set March 2, 2012 as the date for the recall election. Voting yes: Large, Richards, Anderjaska. Voting no: Richter, Rosno, Kressin. Motion failed 3-3.

Richards moved, seconded by Large, to set March 9, 2012 as the date for the recall election. Discussion: Large questioned what the process would be if the board failed to follow the statute. Anderjaska explained that it is his understanding that if the board fails to set a date, either the petition carriers or a registered voter can file in district court and ask for an order directing an election. After further discussion Richards re-read the motion: Richards moved, seconded by Large, to set March 9, 2012 as the date for the recall election. Voting yes: Richards, Anderjaska, Large. Voting no: Richter, Rosno, Kressin. Motion failed 3-3.

Richards moved, seconded by Large, to set March 16, 2012 as the date for the recall election. Voting yes: Anderjaska, Large, Richards.  Voting no: Richter, Rosno, Kressin. Motion failed 3-3.

            Richards moved, seconded by Large, to set March 23, 2012 as the date for the recall election. Discussion: Richards pointed out that the 23rd was the final date that could be set under the 75 day limit. Anderjaska pointed out that it is the responsibility of the board to set a date. Large also pointed out that the statute says “the board shall” set a date. He also pointed out that it is part of the legal process. After further discussion Richards re-read the motion:   Richards moved, seconded by Large, to set March 23, 2012 as the date for the recall election. Voting yes: Anderjaska, Large, Richards . Voting no: Rosno, Kressin, Richter. Motion failed 3-3.

Anderjaska will fill out the resolution and get it to the County Clerk.

APPROVE BUS BARN ADDITION- Several bids were received.  Mr. Howard pointed out some of the differences in the bids. Rosno moved, seconded by Large, to approve Kerchal’s bid for the bus barn. Discussion followed but with the loss of state aid Kressin suggested we look at next year’s budget and maybe look at it again in March or April. After more discussion Rosno moved, seconded by Richards, to table. Voting yes: Anderjaska, Kressin, Large, Richards, Richter, Rosno. Voting no: none. Motion passed 6-0.

HIGH SCHOOL SOCIAL STUDIES CURRICULUM-Our district currently has a three year Social Studies requirement for graduation. Mr. Wagner presented concerns and requested that the Board consider making American History and American Government required classes for Juniors and Seniors with either World History or World Government taken as a freshman or sophomore to fulfill the third year requirement. Mr. Howard had Mrs. Pruter check with other schools and those she talked to all require American History and American Government.

Large moved, seconded by Rosno, to accept Mr. Wagner’s recommendation to make American Government and American History required classes starting 2012-2013 school year. Voting yes: Kressin, Large, Richards, Richter, Rosno, Anderjaska. Voting no: none. Motion passed 6-0.

TABLED POLICIES FROM DECEMBER MEETING-1ST READING- a.7020.2 SALE OF OBSOLETE EQUIPMENT AND PROPERTY    b.7020.4 GIFTS TO SCHOOL DISTRICT-Mr. Howard brought recommendations for changes.

Rosno moved, seconded by Large, to approve 7020.2 and 7020.4 for first reading as amended. After discussion and further amendments Richards re-read the motion: Rosno moved, seconded by Large, to approve 7020.2 and 7020.4 for first reading as amended. Voting yes: Large, Richards, Richter, Rosno, Anderjaska, Kressin. Voting no:none. Motion passed 6-0.

BOARD POLICIES-2nd READING-A)3011.5-RECORDS MANAGEMENT AND DISPOSITION; B)3030.5- ANTI DISCRIMINATION, ANTI-HARASSMENT, AND ANTI-RETALIATION; C)4010-STUDENT RESIDENCE, ADMISSION AND CONTRACTIONG FOR EDUCATIONAL SERVICES; D)4050.35- ANTI-DISCRIMINATION, ANTI-HARASSMENT, AND ANTI-RETALIATION; E) 5010.5-ASSESSMENTS-ACADEMIC CONTENT STANDARDS; F) 5020.10-ADMISSIONS, CLASSIFICATION, AND ATTENDANCE; G)5030.4B-CONCUSSIONS; H) 5030.7-STATE ASSESSMENTS; I) 6600-SPECIAL EDUCATION POLICIES; J) 7070.5-SERVICE ANIMALS-These are all state mandated changes. Mr. Howard recommended that the board approve second reading on these policies.

            Rosno moved, seconded by Richter, to approve second reading on the Policies of policies A-J as mandated by state. Voting yes: Richter, Kressin, Rosno, Richards, Large, Anderjaska. Voting no: none. Motion passed 6-0.

SECURITY CAMERAS BID- Mr. Howard explained that according to Mr. Warren, our current cameras are of very poor quality and are not compatible with our new server and computer equipment.  The purchase of these cameras would also add an additional camera at the south entrance of the new school.  Anderjaska  moved, seconded by Large, to accept the bid from CES as recommended by Brett.  Voting yes: Richter, Rosno, Anderjaska, Kressin, Large, Richards.  Voting no: none. Motion passed 6-0.

KITCHEN DRAIN BID- Mr. Howard asked the Board to consider approving a drain in the floor of the kitchen to allow the kitchen staff and custodians to dispose of waste water in the kitchen without having to haul it down the school hallway or dumping it outside behind the cafeteria.  This would eliminate safety and health code violations.  Kressin questioned whether it should be a summer project. After discussion, Kressin moved, seconded by Rosno, to table. Voting yes: Rosno, Anderjaska, Kressin, Large, Richards, Richter. Voting no: none. Motion passed 6-0.

BID FOR RISERS-Mr. Howard presented bids for risers for the music department.  Anderjaska moved, seconded by Rosno, that we accept the bid from School Outfitters for the risers. Voting yes: Anderjaska, Richter, Rosno, Richards, Large. Voting no: none. Absent: Kressin.  Motion passed 5-0 with one absent.

BID FOR STAGE CURTAINS- Mr. Howard presented bids for stage curtains for the music department. Anderjaska moved, seconded by Rosno, to accept Texas Scenic Company bid for curtains.  Voting yes: Large, Richards, Richter,  Rosno, Anderjaska. Voting no: none Absent: Kressin.  Motion  passed 5-0 with one absent.

RECOGNIZE HCEA AS BARGAINING AGENT FOR NEGOTIATIONS FOR 2013-2014.- Mr. Howard recommended that with approved changes in the industrial relations agreement and the potential of negotiating a two year contract, the board should consider approving the HCEA for 2013-2014 to start this process.  The board previously approved HCEA as the bargaining agent for 2012-2013. Large moved, seconded by Richards, to recognize HCEA as the bargaining agent for negotiations for 2013-2014.  Voting yes: Large, Richards, Richter,  Rosno, Anderjaska. Voting no: none Absent: Kressin.  Motion passed 5-0 with one absent.

DISCUSSION- ELEMENTARY PRINCIPAL EVALUATION for Mr. Howard was held in open session.

President Anderjaska had one written evaluation sent to him, three over the phone, and didn’t get anything from another one. After compiling the various evaluations he presented the following to Mr. Howard:

Overall Evaluation was Outstanding

Need to improve: listening skills, and getting feedback (criticism), a little chargey and should take time in decision making, need to improve on working with or relating with some parents.

Has met or exceeded standards: good priorities, good work ethic, at the same time are very firm in discipline, set a very high standard and expectations for teaching performance as well as student success, definitely a strong motivator and seem to get everyone to work together as a team, you have definitely improved the communications throughout the school.  

  1. INFORMATION ONLY- WEB PAGE UPDATE-Mrs. Maucher, Ms. Bentley, Mr. Wagner and Mr. Warren have been working on a new web page for the school.
  2. JH GIRLS TRACK ASSISTANT- Mr. Howard had hired Dove Lacey (Messersmith) to help with the junior high girls track team for this spring.  Mrs. Lacey will be an excellent addition to our staff and currently has been helping with the junior high girl’s basketball team.

3.      DISTRICT PURCHASE OF MUSIC ROOM CHAIRS- Mr. Howard has approved the purchase of music chairs for our students.  This will be a nice improvement over the folding chairs our students currently are using.

4.      LETTERING ON TRAILER- lettering on the trailer has been completed.  It looks very nice.  It says ‘Hayes Center Cardinals’ and has a picture of a Cardinal on the two sides and on the back of the trailer. There will be pictures taken and e-mailed to Monsanto.

 CORRESPONDENCE-CARDS OF THANKS-Thank You notes were received from several staff members for the Christmas bonus and meal.

FUTURE AGENDA ITEMS- GYM CAMERA, WALK-IN FREEZER BIDS, WEB PAGE UPDATE, NASB MEMBERSHIP/DUES, 2012-2013 SCHOOL CALENDAR-the Communications Committee of Large, Richter and Rosno will meet with Mr. Howard to work on the calendar, POLICY 1120

 

ADJOURNMENT-President Anderjaska adjourned the meeting at 5:30 P.M.

 

The next regular scheduled meeting of the Board of Education will be held on Monday, March 12, 2012, at 7:00 P.M., in the High School Conference Room.

           

Minutes submitted by:            Marian Richards

 

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.

Hayes Center Public School 1MONTHLY PAPER LIST
02/20/2012 10:25 AM
Vendor Name Amount
Checking Account: 1 Fund: 01 GENERAL FUND
B & D OFFICE CITY 23.16
BARNETTS DO-IT CENTER 1,998.53
BLOMSTEDT, PETER J 779.03
BRICO PEST CONTROL 60.00
BROAD REACH 780.92
BULL'S BAR AND GRILL 843.18
CANTICLE DISTRIBUTING 52.50
CENGAGE LEARNING 3,460.79
COLLA VOCE MUSIC INC. 44.99
CTE CONSTRUCTION, LLC 7,200.00
D & S HARDWARE 47.20
E. D. ENTERPRISES INC. 723.56
EDUCATIONAL SERVICE UNIT #15 15,773.09
EDUCATIONAL SERVICE UNIT #16 36.75
FARRELL'S PHARMACY 199.68
GASTON, DUSTIN 618.90
GREAT PLAINS COMMUNICATIONS INC 670.87
HARDING & SHULTZ, P.C. L.L.O. 2,185.81
HAYES COUNTY FARMERS COOP 8,735.47
HERSHBERGER'S MUSIC 52.24
HIRERIGHT SOLUTIONS INC. 54.30
HOMETOWN LEASING 744.15
HOT LUNCH FUND 186.00
IMPERIAL NAPA 768.98
INDIANA INSURANCE COMPANY 126.00
J.W. PEPPER & SON, INC. 119.99
JOSTENS INC. 254.21
KILDARE LUMBER 573.83
KITTLE'S MUSIC 183.75
MALLECK OIL COMPANY 1,712.18
MALOUF & ASSOCIATES 1,290.34
MATHESON TRI-GAS, INC 39.62
McCOOK PUBLIC SCHOOLS 3,456.00
MEDCO SUPPLY CO 100.30
MID-AMERICAN RESEARCH CHEMICAL CORP 238.82
NASCO ARTS & CRAFTS 171.13
NE COUNCIL OF SCHOOL ADMINISTO 185.00
NE SAFETY & FIRE EQUIPMENT INC 738.50
ORIENTAL TRADING COMPANY, INC 114.49
PETTY CASH-GENERAL FUND HCPS 1,356.05
PFEFFER, DAVID 463.40
REALLY GOOD STUFF INC 142.83
SCHOOL OUTFITTERS 1,484.62
SCHOOL TRADITIONS 51.45
SCOOP MEDIA LLC 205.22
SCOTT'S GROCERY L.L.C. 423.16
SOFTCHOICE 88.49
SOUTHWEST PUBLIC POWER 2,791.21
SUTHERLAND PUBLIC SCHOOLS 1,457.84
TEACHER DIRECT 17.88
TIME MANAGEMENT SYSTEMS 54.15
TOP OFFICE PRODUCTS 378.70
TREND ENTERPRISES, INC 47.04
U. S. BANK 2,487.00
VIAERO 69.01
VILLAGE OF HAYES CENTER 1,424.25
WALMART COMMUNITY/GEMB 178.51
WINGATE BY WYNDHAM 462.00
FEBRUARY GENERAL FUND PAYROLL 138783.55
Fund Total: 207,710.62

 

HAYES CENTER PUBLIC SCHOOLS
DISTRICT #079
BOARD OF EDUCATION
501 TROTH
HAYES CENTER, NE 69032 

AGENDA
BOARD RETREAT
HIGH SCHOOL CONFERENCE ROOM
FEBRUARY 13, 2012 

The Board of Education for the Hayes Center Public Schools District #43-0079 held its annual Board Retreat after the Regular Meeting, on Monday February 13, 2012 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posted in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

President Anderjaska called the meeting to order at 5:43 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Kevin Large, Marian Richards, Randy Richter, and Bob Rosno present. Kris Kressin was absent.

RECOGNITION OF VISITORS-There were no visitors present.

ADDITION OR AMENDMENTS TO THE AGENDA: none

APPROVAL OF AGENDA: Rosno moved, seconded by Large, to approve the agenda. Voting yes: Richards, Large, Anderjaska, Richter, Rosno. Voting no: none. Absent: Kressin,  Motion passed 5-0 with one absent.

The Open Meetings Law poster was on display and recognized.

COMMENTS FROM THE AUDIENCE: None

EDUCATIONAL OBJECTIVES AND ASSESSMENTS-Mr. Howard provided a 3 ½ page synopsis of the district goals and what has been done the past year by the Board, Administration, and Staff, to meet these goals. There was discussion as to how the district goals should be used to drive the superintendent evaluation and for the board to use these goals to evaluate their progress over the year. More discussion followed on the different aspect of : differentiation in the classroom, the use of paras and specialists, making better use of the HAL program, how No Child Left Behind affects education, common core standards, the need to be innovative in dealing with lower student numbers and the loss of state aid, the benefits of dual credit classes, the possibility of using tuition reimbursement as a means to promote dual credit classes, getting the alumni more involved, and making better use of distance learning in providing classes.

There was also discussion that the board retreat should be later in the year for the upcoming school year. Joe would like to have Marcia Herring from NASB come and help us with the goal setting process and tying in the Superintendent evaluation with the district goals. The board would like to get some information from her ahead of time so that when we do get together we can have an idea of where we want to go with the goal setting.

BUILDINGS AND GROUNDS PROJECT REPORT HANDOUT-Mr. Howard provided a list of projects that are in various stages.  These projects are a collaboration between the Board, Administration, Faculty and Classified Staff.

Discussion followed on: Safety issues-Bus loading/unloading zones and student drop off zones, repainting the crosswalk from the elementary to the corner by the courthouse, landscaping of the new parking lot for drainage.

Setting long-range goals for: physical plant, bus replacement etc. The board will take the current list home and make additions then get them to Mr. Howard to compile for the next meeting. The Buildings and Grounds committee will also meet to make a list of recommendations before the next meeting. Mr. Howard suggested inviting the bus superintendent and head custodian to bring their recommendations.

BOARD OF EDUCATION OPERATING PRINCIPLES

  1. BOARD OF EDUCATION JOB DESCRIPTION
  2. DISCUSSION OF LONG-RANGE DISTRICT GOALS/PLAN

Anderjaska proposed that we tie these in with the future meeting with Marcia Herring. Mr. Howard suggested that the board go through the list and update it annually. Mrs. Pruter thought a good time would be after the State of the Schools report comes out. The board should be looking at whether we have met the objective, what the results are and if any changes need to be made.

ADJOURN-President Anderjaska adjourned the meeting at 7:02 P.M.

 

The next regular scheduled meeting of the Board of Education will be held on Monday, March 12, 2009 at 7:00 P.M. CST in the High School Conference Room.

 

Hayes Center Public Schools

Educational Objectives and Assessment

February 2, 2012

Provided for you here is a snapshot which will explain where we are educationally in our school district.  I have tried to include a synopsis of accountability to our students, parents, community and you, the board of education.  Please realize this assessment is from my point of view and may differ somewhat from your viewpoint.  In no way is this memo expressing that I individually have accomplished these objectives, but rather this is indicative of a team of professionals that have worked together with a common goal to challenge our students and improve the overall education of our student body.  Keep in mind the emphasis that has been placed on our district  goals that were developed for the current school year.  I would also ask you to remember that this synopsis is for you, as you reflect on where we are as a district at this time.  The district goals are listed first, with my comments written in bold after each district adopted goal.  At the conclusion of these goals and comments, you will find some additional information that has been provided for you.
                    1.  Compile, interpret and utilize data from the district wide assessment
                         tools {Aimsweb, MAP, NeSA, and ACT) to drive instruction.
                    2.  Insure the district has in place a scope and sequence of the core curriculum for
                         Math, Science, Language Arts, and Social Studies and implement these
                         curriculum maps K-12.

                    3.  Provide differentiated instruction for all level of students in each classroom.
                    4.  Maintain 100% graduation rate and post graduation placement that best meets
                         the needs of the student.


Teachers, Paras and Administrators working through the School Improvement Plan committee (SIP) have developed and utilized the assessment tools listed in number one above to drive instruction.  There is an on-going process of continuing our scope and sequence of the core subjects through the cross referencing of grade levels and by adhering to weekly lesson plans that address the state standards.  Our new teachers have been trained in differentiation and we continue to provide professional development opportunities for staff to attend and learn more about this process.  We appear to continue to be on track, insuring that each 12th grader will graduate through our school or the STEP program in McCook.  One goal we will need to continue to strive to work on is to provide an enrichment program for our high ability learners, pushing them to reach their potential.

This has been a very difficult goal to achieve because we offer so much and have such a few number of students.  This means that each student is involved in a number of extra curricular activities.  Through staff meetings and by working with the AD and Administration we have tried to limit the amount of time students are out of school as much as possible.  Our new attendance policy has also helped with this process. balance which will provide for the district’s long term needs.

Financially, the district is in outstanding shape.  Our General fund had a fiscal year beginning balance of $1.6 million.  We are operating on a $3.1 million budget plus we built in $679,000 in cash reserves to protect our fund balance.  We also have the following cash balances in our additional funds:  Depreciation - $413,202, Employee Benefit - $11,887, Special Building - $37,458, Bond - $38,414, Qualified Capital Purpose - $27,196, Hot Lunch - $12,146, Activity - $57,670.
           productivity, student learning, performance assessment and overall district security.

The district has purchased and installed Smart boards in nearly every academic classroom.  There are also two portable Smart boards available.  Upgrades have been made in our servers and student Internet programs.  The district has purchased IPads for all K - 6 students and staff and these are being used regularly in each classroom.  Our computer labs have been upgraded and are used for testing, as well as for Journalism and Keyboarding classes which are being provided for our K - 8 students. More information on this is available in the buildings and grounds report.
           each student is met by eliminating any harassment or bullying issues. The district will
           provide information for all staff and students regarding our dating violence policy.


Bullying and Harassment workshops have been provided for students and staff, including all-school assemblies directed at this concern.  Board policies are in place and have been updated related to this issue and the Preventing Dating Violence policy.  Our handbook has been reworked to include this information and is made available to all
students, staff and  our parents.
           each student and staff member. We will improve staff cohesiveness by providing
           in-service training and additional collaborative time.


The administration and the board of education has worked together to enhance and improve the educational environment for our staff and students by improving the facilities, adding security cameras, communicating through “Code Red” and providing additional hours for our nurse to be on site. The board has approved an additional period of time in November and December for staff collaboration and training.  In-service training has been directed to specific staff needs and requests.  New teacher mentoring and an induction program have also been available to non-tenured staff.

           members will be improved through the utilization of our district web site, building
           level and departmental letters to parents, newsletters to the community, use of the local
           newspaper and the ”Code Red" program.



This area of focus has been made a focal point for us throughout the school year.  Our communication has been improved in each of the areas discussed in the goal.  Newsletters are mailed each quarter.  “Code Red” is used as needed to update the community.  Our website and activity schedule is updated daily if needed.  The overall look and organization of the Web site is being changed to meet the standards addressed by the SIP committee.  Weekly we have been placing information through the Cardinal Flyer into the Times Republican.  Both a mid-month report and a superintendent narrative are sent to the board monthly.  Teachers in the elementary send home weekly information to parents.  Also, additional information is provided to the board at other times of the month if needed or requested.


Our board of education and staff, in addition to the information provided above, have also worked together to improve our overall infrastructure,with improvements aesthetically throughout the district.  We have  upgraded our Transportation department with the purchase of an additional Suburban and by potentially adding an addition to the bus shop.  


The SIP committee has worked diligently on some goals to improve and better provide for our students academically.  These goals include: focusing on Reading Fluency and Comprehension at each grade level, stressing  Math Concepts across the board, aligning the curriculum for the core classes, requiring weekly lesson plans that adhere to the state standards and developing and improving our academic standards by holding students more accountable.  This has been done through staff and peer tutoring, after school time for students that are struggling academically and also through our after school English Language Learners program. In the future, I would like to see us provide peer tutoring which works extremely well at the college level but generally has not been done much at the 7 - 12 level.

A few other areas of development noted are:  the improvement in course offerings for distance learning which include junior high, beginning and advanced Art and Spanish I and II.  Also, we have a number of on-line courses that have not been offered in the past such as A plus remediation classes and one enrichment higher level English class and one Psychology class.  We also offer college courses such as Writing, Statistics, College Algebra and Accounting.

The district has also met (AMAO) which is the federally mandated Annual Measurable Achievement Objectives for our district.  Adequate Yearly Progress (AYP) for this year and for the first time in a number of years the entire staff meets the federal requirement of (HQ) Highly Qualified.  In addition, our district has maintained or shown growth in the assessment areas mandated by the state.

Buildings and Grounds Project Report
This is a list of projects that are in various stages.  Many of these projects are a collaboration
between the Board of Education, Administration, Faculty and Classified Staff.                
COMPLETED PROJECTS
BUILDING PROJECT
Elementary  Replaced light fixtures 
Replaced hallway rugs
New carpet in kindergarten room and computer lab
Painted preschool and computer lab
New lunch room tables
New cafeteria stove
Old High School Building Painted front of building
New paint and new carpet in distance learning classroom, 
library, and board room
Repaired flat roof
Replaced hallway rugs
New chairs and tables for board room
New ventilation fan in bathroom by football locker room
Cleaned and organized second story classrooms
Purchased new shop tools and big equipment(drill press, band
saw, welder, etc.)
Added bigger exhaust fan to Ag shop
Replaced ventilation fans in boys locker room
Refurbished shower area in boys locker room
New Building Replaced battery backup ballast in new gym and locker rooms
Replaced hallway rugs
Security gate in new gym
School Owned Housing Re-guttered, landscape and drainage of Principal's house
Painted various interiors
Updated Superintendent's house
New deck, reside garage on double wide
Plumbing and flooring repairs on yellow house
Transportation Building New steel walk in door and insulated overhead door
Fixed bathroom sewer problem
TRANSPORTATION PROJECT
Purchased Staff vehicle
Pressure washer
Bulk oil containment for servicing buses
Three suburbans
 8 X 12 equipment trailer
COMPLETED PROJECTS……CONT.
GROUNDS PROJECT
Painted visitor bleachers at football field
Fly ash at transportation building
Fly ash in student parking lot
Finished landscaping new school and retaining wall
Trimmed all trees
Replaced ballast on all outdoor security lights
Remodeled tennis courts
Landscape front of elementary
Ashpalt front, side and back of elementary
Purchased mower
Provided skid steer loader through County lease
TECHNOLOGY PROJECT
Purchased Negotiation software
Smart boards for classrooms
I-Pads for elementary students and teachers
Ceiling Projectors and screens for all classrooms 
Elmos
Digital Piano for music department
LCD monitors for computer labs and teacher desktops
PROJECTS IN PROGRESS
BUILDING PROJECT
High School (new and old) Digital camera security system
Risers
Band chairs
Stage curtains
TRANSPORTATION PROJECT
Replacement plan for buses
ROUTINE ONGOING MAINTENANCE AND UPKEEP OF GROUNDS AND BUILDINGS
Clean all carpets
Strip and wax all tiled floors in all buildings
Refinish both gym floors
Clean boiler in both buildings
Clean area around Ag Shop
Mow, water and fertilize all grass
Classroom painting
FUTURE PURCHASES TO BE CONSIDERED
BUILDING PROJECT
Elementary New cooler for kitchen
New office carpet
New gym lights
Playground equipment
Ceiling tile in gym
Chain nets at playground basketball courts
Kitchen drain
New boiler
Old High School Refinish stage floor
Recondition 1930's lockers
Change store front on 1930's building
Speakers for hallways and all-calls
New boiler
GROUNDS PROJECT
Repair sidewalk in front of old high school
Consider breezeway between new and old buildings
TRANSPORTATION PROJECT
Bus pole barn
TEACHER REQUESTS PROJECT
Mounting of one smart board
Purchase cabinets
Install ceiling outlets

 

              Hayes Center Schools

Memo

To:        Hayes Center Board of Education

From:    Ron Howard

Date:     3/2/2012

               RE:       Mid Month Board Report

Here is some information for you for the upcoming March Board meeting.  I have heard from some of the board members about moving the March board meeting.  It appears that the best date is March 19th.  We will post this date, with the time for the meeting to be 7:00 P.M.

The new roof has been put on the greenhouse and Mr. Cooper and the Vo-Ag students are ready to begin using the facility.  I had asked him to wait until this time to use the greenhouse to help keep costs down.

I have been busy with observations and evaluations of our staff.  These evaluations are about 60% completed as of this date.  Generally speaking, we have a very dedicated staff and they are doing a wonderful job of instructing our students.

We have completed our cyber bullying assembly for this year.  Next, we will be providing an all-school assembly on bullying and harassment that is tied to music and dance.  This is scheduled for April 16th at 10:30.

I have taken the initiative to begin the process of completing an energy audit for our district.  This is tied to our heat and electrical bills.  This audit is being done at no cost to our district. Other news of note includes that our district is in the process of applying for two grants.  One is for $5,000 and is tied to technology through the Great Plains Telecommunication system.  The other is for up to $25,000 and this grant is sponsored by the Monsanto fund.  This is the company that helped us in purchasing our trailer.  Our new Suburban has been picked up and is now available for use.

With the help of the secretarial staff we have just about completed and updated our staff individual job descriptions across the board.  Also during our next Parent night we will be providing the public with a climate survey.  The staff and students will be surveyed at another time.  The results of this survey will be provided to you upon completion.

At our last faculty meeting we started the initial discussions of the district-wide calendar for the next school year.  If this goes well I may potentially have a draft for you at the March board meeting.  If not, it will definitely be on the April board agenda.

We have scheduled the 2nd annual Migrant Family Night Program for Thursday March 1st at 5:00 P.M.  This is an opportunity for us to visit first-hand with our limited English students and parents to insure that we are providing for their academic needs.  We will also have a supper for them.  The costs for this Family night are provided through the ESU 15 Migrant program.

Here are the changes you requested in policy 7020.4, “The superintendent should provide to the board of education the amount of the gift to be deposited and announce this gift to the board of education.”

Please remember to send in writing, the updates you would like to see us proceed with for our buildings. This will enable us to make a list for you to consider for upgrades and projects for this summer.  Also, your improvement ideas for long–range district goals, whether this is for academic needs or related to buildings and grounds. I will move the future agenda items listed in the February agenda that deal with purchases back to May.  This will enable you to have some time to figure out which items/projects you want to approve. This includes the gym camera, bus shop addition, kitchen drain, and the walk-in freezer.

At the last board meeting Kris requested that I provide an update for you with regard to state funding.  I have looked into the state funding formula to try to offer you some insights into this complicated procedure. You will find this summary below.

Here are some interesting facts for you.  Every school district in the state it appears, will receive some sort of projected state aid for the upcoming school year.  Our pupil enrollment is the 23rd smallest in the state.  Our adjusted General fund operating expenditures per student is $13,614.  This ranks us as the 18th highest in the adjusted General fund operating expenditures per student formula in the state.  The highest per student formula funding is Sioux County at $22,312 per student and the lowest is South Sioux City Community Schools at $5,290 per student.  There are 20 school districts including ours who will receive less than $20,000 in state aid funding for next year.  The 35 smallest school districts in the state will receive an overall average increase of slightly more than $10,000 per school. Dundy County schools have lost $1,735,000 since 2008/09, Hitchcock County schools have lost $480,000 in this same time frame, Maywood has lost $200,000 since 2008/09, Eustis-Farnam has lost $240,000, Medicine Valley has lost $500,000, Wallace schools funding has been very up and down these past four years but their projected funding for next year is about the same as 2008/09.  Wauneta-Palisade has lost $865,000 and Hayes Center has lost $790,000 in the same time frame (2008/09).  All of these school districts other than Wallace have been and are in declining enrollment.  There are 249 school districts in the state.  129 of those districts are projected to lose state funding for next year.  The largest percentage loss of funding is projected to be $1.8 million at Columbus Schools,   Hayes Center’s loss is $129,000, Hitchcock will lose $214,000, Wauneta will lose $146,000, Dundy County schools will lose $21,000, Maywood is projected to lose $57,000, Wallace schools funding will increase $39,000.

There are a number of items that have an effect on state aid funding.  The determination of local system financial needs are based on but not limited to the following items.  These are: Poverty allowance, Limited English allowance, class size, instructional time, summer school allowance, transportation allowance, basic funding, distance education, student growth and formula students.  There have been some questions as to whether the district has completed the requirement from the state with regard to these determining factors and the answer to this is yes.  We have even completed the paperwork these past two years to meet the state requirements for Poverty, LEA and Summer School. The district has also increased instructional time since last year to enable us to meet this portion of the funding formula.

After the formula has been completed, state aid is then determined based on the district resources.  These resources are: Yield from Local Effort Rate (adjusted Valuation divided by 100 X Local Effort Rate of $1.0395) plus Net Option funding (more students opting in than opting out) plus Allocated Income Tax Funds plus Other Actual Receipts plus Minimum Levy Adjustment plus Retirement Aid.

To break this down into a format that is easier to understand, it is helpful to know that as long as local land values continue to rise and student enrollment decreases, the aid we will receive from the state will continue to decline unless the formula is changed.  This is exactly what is happening with the other districts that are losing funding as well.  The main reason that it is happening here so drastically is because we are land rich with only one school in our county and funding coming in from three other counties, Perkins, Frontier and Hitchcock due to our district boundaries extending into these counties.   

At the same time we only have 142 students enrolled in our school.  It all boils down to “need versus resources” and our school district has a very healthy local resource in the fact that we have a great deal of valuable agricultural land.

There are a number of bills in the legislature that may affect our funding.  These bills have not yet been determined. However, it appears that funding for the upcoming year will be based on the current funding formula explained previously.

As always if you have any questions please feel free to contact me.  Thanks.